Base Admin Manager at Solidarites International: Monguno. Closing date: 30 Sep 2018
About the mission:
Solidarites International opened the Nigeria mission over the 2016 summer. Starting with a single project, this mission has quickly expanded and SI is now a major WASH and shelter actor in the Borno State. After fast growth it is not the time for the mission to settle and be structured in depth.
The current political and military crisis has affected millions of lives in the area and SI is answering the targeted needs of displaced populations and host communities in Maiduguri suburbs, but also is IDPs camps and host communities in Borno State. The targeted areas of intervention are WASH (wide range of activities), shelter and logistics with food security and livelihood added to our portfolio more recently.
Here are the key numbers and information about the mission:
5 bases (Maiduguri, Abuja, Dikwa, Ngala and Monguno) plus Coordination Office in Maiduguri.
The number of expatriates is variable between 18 and 21
The national staff at May 2018 was composed by 169 members.
The total budget of the mission is Euro 7,697,062.74 (2018)
Type and content of program currently running:
High impact multi-sectorial WASH and FSL project funded by EuropeAid (3 Three years) in consortium (leaded by ALIMA) – – started in January 2018 in Monguno, Ngala, Askira and Hawul
Logistic Platform funded by WFP Monguno
Emergency WASH et Shelter response funded by OFDA – Maiduguri, Monguno, Dikwa, Ngala
Emergency WASH inHealth funded by ECHO- in partnership with ALIMA (leaded by SI) in Maiduguri and Monguno
Emergency WASH funded by ECHO – Maiduguri, Monguno and Dikwa
New additional projects are being validated by donors for 2018:
Multi-sectorial Health-Nutrition-WASH-Shelter-FSL-Protection project funded by ECHO (1 year) in partnership with PUI, ACTED, INTERSOS and TDH (leaded by ACTED) in Monguno/Kukawa and Maiduguri
Emergency WASH in Health project funded by ECHO in partnership with ALIMA (leaded by SI) in Maiduguri and Monguno/Kukawa
This mission if young but rather strong and has potential to continue developing relevant and mandate-based interventions to cover the humanitarian needs in the area and to ensure a real humanitarian impact.
The teams are well staffed with very diverse profiles (half former SI, large part of former national staffs from several SI missions, various backgrounds and technicalities). Only one position remains to be filled at the moment (Deputy Country Director in charge of programs Ngala).
Overall the atmosphere is very good, people get along and there should be no hidden conflict to deal with.
About the job:
Under the supervision of the base’s Field Coordinator and with functional relations with the Finance and Human Resources Coordinator, the Base Admin Manager will be in charge of the following tasks:
Define the needs of administrative and logistics personnel at his/her base, and recruit, train, support and evaluate them according to the resources allocated
Plan and direct the activities of the administrative and logistics teams
Supervise the base’s HR activities (contracts, pay, taxes, disciplinary measures…) and assist in defining and applying Solidarités International’s salary and social policies
Assist in formulating budgets for new projects
Update and analyse budget follow up in conjunction with logistic and program teams and oversee adherence to donor administrative procedures
Manage his/her base's cash-flow and ensure that bank accounts and cash boxes are well supplied
Supervise account keeping at his/her base, monitor cash balances and validate all disbursements and commitments of expenditure, in compliance with Solidarités International procedures
Verify and validate all contracts drafted at the base
The main challenges of the position are:
Management and capacity building of local staff
Partners: the main partners are the NGOs of the consortium projects and WFP in Monguno (mainly ALIMA and WFP)
Context: The specificity and difficulty of the context implies challenges in the carry on of the daily activities
Catching up: the position is currently in gap and the Base Admin Manager will have to assess the base situation and clean all administrative and financial files upon arrival while setting procedures back into place.
2 years of professional humanitarian experience, including a minimum of 1 years at a similar position (at least 1 year international position)
Proven experience in conflict/post-conflict contexts and insecure environments
Previous experience of management humanitarian fields
Previous experience in financial reporting, accounting, budget follow up and HR management
Experience of team management and capacity building
Good communication and diplomatic skills
Good organization skills
Capacity to work under pressure
Strong capacity to take initiatives
Fluent English (written, spoken and read), essential for writing proposals and reports and for external coordination and representation meetings with other NGOs, UN agencies, donors and governmental bodies.
Patience, autonomy, flexibility and the ability to adapt are indispensable skills.
Good computer skills, knowledge of SAGA, HOMERE and EXCEL
[Living conditions : ]
The Base admin Manager lives in SI compound with the other international staff. He/she has private room and shares the bathroom and the kitchen. The GH is next to the office and located in a residential area.
SI will offer you:
Solidarités International will offer you:
A salaried post: according to experience from 1980 euros gross per month with a monthly perdiem .
R&R: during the assignment, a system of R&R is implemented every three months. For a one-year assignment, the expatriate will have a 7-day break during the 3rd and the 9th month (with 750 USD allocated by Solidarités International). He or she will also be entitled to go back to his or her home country for a 14-day period after six months spent on the mission (Solidarites International will cover travel costs).
Social and medical cover: Expatriates benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded.
For further information about Solidarités International, please consult our website: http://www.solidarites.org/en/
Contact : Mano GAUDIN
How to apply:
https://emea3.recruitmentplatform.com/syndicated/private/syd_apply.cfm?I... Does this description fit you? Please send us your CV and Cover letter in English. CV only applications will not be considered.
NB: The vacancy may close before the deadline. Thank you for your comprehension